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Tag: voip service for small business

  • How to Validate Customer Phone Numbers (2 Ways)

    Are you looking for ways to validate your customer’s phone numbers?

    Phone number verification helps filter invalid leads before they’re added to your database. This way, you’ll save time and cost by only removing fake or inactive numbers.

    In this article, we will show you how to validate customer phone numbers using different ways.

    How to validate customer phone number

    Why Validate Customer Phone Numbers?

    If you collect customer phone numbers as part of lead generation, then it is important to validate the contact information.

    Sometimes, a user might make an error when entering the phone number, providing a fake number, or the number is no longer active. It’s important to verify this information and make sure that your efforts don’t go to waste.

    That’s because you can use a valid phone number to provide customer support through a business phone service, deliver shipping details, order information, marketing and sales-related activities, and more.

    Plus, you’ll also reduce costs by removing invalid contact information. This is really useful when you’re using marketing tools to send SMS messages, emails, and other messages, as you’ll save credits.

    That said, let’s see how to validate customer phone numbers in WordPress. We’ll cover different methods, so you can click the links below to jump ahead to any section.

    Method 1: Validate Phone Numbers using WP Simple Pay

    If you’re selling digital products online, then you can verify the customer’s phone number using WP Simple Pay. It is the best Stripe payment plugin for WordPress and allows you to accept online payments without setting up a shopping cart.

    The plugin offers a phone number validation feature that confirms if a user has entered the phone number correctly. This way, you can reduce the likelihood of typos and errors.

    For this tutorial, we will use the WP Simple Pay Pro plan because it includes the phone number validation feature. However, there is also a free version of WP Simple Pay available.

    First, you’ll need to install and activate the WP Simple Pay plugin. If you need help, then please see our guide on how to install a WordPress plugin.

    Upon activation, you’ll see the WP Simple Pay setup wizard. Simply click the ‘Let’s Get Started’ button to continue.

    WP Simple Pay

    On the next screen, you’ll need to enter the license key. You can easily find the key in your WP Simple Pay account area.

    After entering the license key, you can click the ‘Activate and Continue’ button.

    You’ll Be Asked to Enter Your WP Simple Pay License Key

    Next, you must connect your Stripe account with WP Simply Pay.

    Go ahead and click the ‘Connect with Stripe’ button to move forward.

    Connecting WP Simple Pay to Stripe

    You’ll now need to login to your Stripe account and follow the onscreen instructions to connect your account.

    Do note that Stripe only works with sites with SSL encryption. Most WordPress hosting services provide free SSL certificates. However, you may also want to see our guide on how to move a website from HTTP to HTTPS.

    Once you’ve connected your Stripe account, the setup wizard will ask you to configure the email settings. You can enable options to receive payment receipts, upcoming invoices, and payment notifications.

    Configure Your WP Simple Pay Emails

    Go ahead and click the ‘Save and Continue’ button when you’re done.

    Now, you’re ready to create a payment form in WP Simple Pay. Simply click the ‘Create a Payment Form’ button.

    WP Simple Pay Setup Is Complete

    WP Simple Pay offers multiple form templates to choose from. You can simply add a payment button, donate button, or set up all types of payment forms.

    For this tutorial, we will select the ‘Payment Form’ template. You can hover over the template and click the ‘Use Template’ button.

    Select the Payment Form Template

    Next, you can edit your payment form.

    In the General settings tab, you’ll see options to change the form title, description, form type, payment success page settings, and more.

    Edit payment form general settings

    After that, you can switch to the ‘Payment’ tab.

    Here, you will see different settings to edit the pricing options.

    Change the pricing options

    You can scroll down to add prices for your products. Plus, there are also settings to choose the subscription type. For instance, you can make it a one-time payment or a recurring subscription.

    WP Simple Pay also lets you add different payment methods. You can accept payments through credit/debit cards, ACH direct debit, Aplipay, Klarna, and more.

    Add prices and payment methods

    After that, you can switch to the Form Fields tab to add or remove different fields in your payment form.

    By default, WP Simple Pay won’t add the phone number field.

    To add the field, simply click the Form Fields dropdown menu and select the ‘Phone’ field. Once you’ve selected it, click the ‘Add Field’ button.

    Add phone number form field

    Next, you can expand the Phone field and further customize it, like editing its label and making it a required field.

    For phone number verification, make sure that you enable the ‘Offer Smart Phone Number Validation’ option and select the default country.

    Edit phone number field

    Aside from that, you can edit other form fields and rearrange their order by simply dragging them up or down.

    Once you’re done editing, go ahead and click the ‘Publish’ button.

    Publish your payment form

    Next, you can add the payment form on any page or post on your WordPress site.

    Simply edit or add a new post or page. Once you’re in the content editor, click the ‘+’ icon and add the ‘WP Simple Pay’ block.

    Add a WP Simple Pay block

    Now, click the dropdown menu in the block to select your payment form. Once that’s done, simply publish or update your page.

    You can now visit your website to see the payment form with the phone number validation option.

    Payment form with phone validation

    When a user enters an invalid phone number, they will not be able to move ahead in the form.

    Method 2: Validate Phone Numbers using Formidable Forms

    Another way to verify your customer’s phone numbers is using Formidable Forms. It is one of the best contact form plugins for WordPress. It offers powerful features and helps you create complex forms, like mortgage calculators.

    Formidable Forms lets you add a phone number field to your forms and helps validate the numbers. You can also select a format, so users enter the correct information without making any mistakes. This is really useful if you’re collecting leads or gathering user information on a WordPress blog.

    For this tutorial, we will be using the Formidable Forms Pro version because it includes advanced settings for phone validation.

    First, you’ll need to install and activate the Formidable Forms Lite plugin, which acts as a base for advanced premium features. For more details, please see our guide on how to install a WordPress plugin.

    Upon activation, you can head to the Formidable » Global Settings. Here, you will need to click the ‘Click to enter a license key manually’ link.

    Formidable Forms license key

    After that, simply enter the license key in the box and click the ‘Save License’ button.

    You can find the license key in your Formidable Forms account area.

    Enter Formidable Forms license key

    Now, you’re ready to create a new WordPress form.

    Next, you can go to Formidable » Forms from the WordPress dashboard and click the ‘+ Add New’ button.

    Creating a new form sing Formidable Forms

    After that, Formidable Forms will ask you to select a form template. There are multiple templates to choose from.

    For this tutorial, we will use the ‘Contact Us’ form template.

    Select formidable forms template

    Next, you’ll see the drag-and-drop form builder, where you can edit your contact form.

    From the panel on your left, simply drag the ‘Phone’ field and drop it onto the template.

    Add the phone form field

    You can now select the Phone form field and further customize it.

    For instance, there are options to change its label, make it a required field, and enter CSS classes.

    Edit the phone form field

    Next, you can open the ‘Advanced’ tab from the panel on your left.

    Here, you can set the format for your phone number. This will help users to fill in the contact information correctly. Besides that, there are other options to add placeholder text, edit the field size, add max characters, and more.

    Edit advanced form settings

    Lastly, you’ll need to switch to the ‘Validation Messages’ tab from the left panel.

    In this section, you can enter the message that customers will see when they enter an invalid format.

    Enter validation message

    Other than that, Formidable Forms also offers different settings for your WordPress form.

    You can switch to the ‘Setting’ tab from the top to view them. For instance, there are options to edit the actions and notifications for your form.

    By default, Formidable Forms will send a confirmation message when a user submits a form. Plus, your website admin will also receive an email that a new form has been submitted.

    Edit formidable form settings

    After making changes to the form settings, you can embed in any page or post.

    Simply click the ‘Embed’ button at the top. A new window will now open where you’ll need to select an existing page, create a new page, or manually insert the form on your website.

    Embed your form

    For this tutorial, we will select the ‘Create new page’ option.

    Next, you’ll need to enter a name for the new page. Once that’s done, click the ‘Create page’ button.

    Enter a name for your form page

    You should now see a preview of your form in the WordPress block editor.

    Go ahead and publish your page. You can visit your website to see the contact form with the phone number validation field.

    View contact form with phone number

    Now, if someone enters the phone number with an invalid format, they won’t be able to submit the form and will see the validation message.

    We hope this article helped you learn how to validate customer phone numbers. You may also want to see our guide on the best live chat software for small businesses and our ultimate guide to WordPress SEO.

    If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

    The post How to Validate Customer Phone Numbers (2 Ways) first appeared on WPBeginner.

  • 7 Best Business Voicemail Transcription Services (Text and Email)

    Are you looking for a service to transcribe your voicemails?

    Voicemail transcription helps convert your voicemails to text, so you can read them later on your phone or computer. It saves time, as you don’t have to listen to recordings and quickly view the message in text form.

    In this article, we’ll show you the best business voicemail transcription services.

    Best business voicemail transcription services

    Why Use a Business Voicemail Transcription Service?

    Voicemail transcription means converting your audio messages into text format. However, manually transcribing each voicemail is a time-consuming task. Instead, you can use a business voicemail transcription service.

    There are a lot of software available that will automatically convert voicemail speech to text. The transcriptions can be sent to you by email or text.

    This is more convenient especially when you can’t listen to voicemails. You can quickly read the message anywhere instead of listening to the voice recording.

    It also helps streamline your customer support process. Your support staff can search for voicemails from a user and look at previous messages, so they can provide a better customer experience. You can also keep records of your voicemails and connect them to customer relationship management (CRM) software.

    That being said, let’s look at the best business voicemail transcription services.

    1. Nextiva

    The Nextiva coupon code has been automatically applied

    Nextiva is the best virtual phone service in the market that offers powerful features, including voicemail transcriptions. The cloud phone system is easy to use and set up.

    It brings multiple communication channels under one roof. For example, you can make HD video calls, send text messages, live chat, voicemails, phone calls, and more from a single place.

    Nextiva offers a voicemail to email and text option, where you can receive voicemails inside your inbox. This allows you to respond to customers quickly, even when calls are missed. Once this feature is active, it will automatically transcribe the voicemail.

    Besides that, you also get other features like call recording, unlimited calls and texts in North America, toll-free numbers, team chat, auto attendant, call transfer and forwarding, and more.

    They also business phone apps for iOS and Android smartphones, so it lets you stay connected with customers anywhere in the world.

    At WPBeginner, we use Nextiva for all our business phone needs. We’re huge fans of their platform and the features it offers.

    Pricing: You will need the Nextiva Enterprise plan to use the voicemail transcription features, which will cost you $32.95 per user per month.

    2. RingCentral

    RingCentral

    RingCentral is another top business voicemail transcription service. Their business VoIP phone service offers lots of powerful features and is a perfect solution for remote teams.

    With its Voicemail for Business feature, you get to choose how to receive voicemails. For instance, you can access voice messages from the RingCentral online account, desktop app, mobile device, email, and desk phone.

    RingCentral offers an option to send voicemails to your email address. You’ll receive an audio attachment and transcription, so you can quickly scan through the message without listening to the voicemail.

    Other than that, RingCentral offers features like video conference calls, unlimited calling in the US and Canada, voice-to-text features, toll-free numbers, and other call-handling features.

    Pricing: The voicemail-to-text feature is available in the Essentials plan and will cost you $19.99 per user per month.

    3. Ooma

    Ooma

    Ooma is a popular VoIP phone service for businesses of all sizes. It is loaded with features, including voicemail transcription and voicemail-to-email options.

    You can configure your voicemails to be automatically sent to an email address when they’re left in your Ooma Office app. You will get an audio recording as an attachment and transcribed text in the body of the email.

    Ooma is also easy to use and works out of the box. You get more features like a virtual receptionist, hold music, extension dialing, video conferencing, 1-800 phone numbers, a call center, and more. There are also desktop and mobile apps, so you can call and receive voicemails from anywhere in the world.

    Pricing: Ooma prices start from $19.95 per month per user. However, the voicemail transcription feature is available in the Ooma Office Pro and Pro Plus pricing plans.

    4. FreshDesk Contact Center

    FreshDesk

    FreshDesk Contact Center is the next business voicemail transcription service on our list. It was previously known as Freshcaller and is a user-friendly virtual business phone provider.

    FreshDesk Contact Center offers an AI-power voicemail transcription feature. Its artificial intelligence engine, called Freddy AI, automatically transcribes voicemails.

    You can easily access the transcriptions from the FreshDesk phone system and view key metrics like queue time and IVR time. It also lets you enable voicemail transcription for selected phone numbers and set up voicemail greetings.

    Other features offered by FreshDesk Contact Center include a call waiting option, vanity numbers, mobile apps, shared lines, route calls to voicemail, block spam calls, call recording, and more.

    Pricing: You will need the Growth plan or higher to use the voicemail transcription feature in FreshDesk Contact Center. This will cost you $15 per agent per month (billed annually). There is also a free version of the software you use to get started, but it doesn’t include voicemail transcriptions.

    5. Grasshopper

    Grasshopper

    Grasshopper is one of the best business phone services, and it is perfect for small businesses and startups. The service offers a voicemail transcription feature and allows you to receive the transcriptions in your email inbox.

    It is very easy to set up, and you can add email addresses where you’d like the forwarded messages to go. Then using the Grasshopper desktop app or mobile apps, you can read the voicemail messages.

    Aside from voicemail transcription, Grasshopper is filled with robust features. For instance, you get simultaneous call handling, call forwarding, extensions, call transfers, VoIP calling, virtual fax, reporting, and more.

    Pricing: Grasshopper pricing plans start from $28 per month (billed annually), and all plans include the voicemail feature. Do note that it is only available in the US and Canada.

    6. Google Voice

    Google voice

    Google Voice is another business voicemail transcription service you can use for your WordPress website. It is part of Google Workspace and easily integrates with other tools like Google Meet and Calendar.

    The service uses Google’s AI to turn voicemails into text automatically. The AI is powerful and converts complex words into easy-to-read text.

    Besides that, it is very easy to use and offers free calling to US and Canada, spam call blocking, unlimited text messaging in the US, call forwarding, mobile apps, and more.

    Pricing: Google Voice prices start from $10 per user per month and includes a voicemail transcription feature.

    7. Phone.com

    Phone.com

    Phone.com is a popular cloud-based virtual phone service offering a voicemail feature. You can listen to audio messages from your online account and set up a voicemail-to-email feature.

    Phone.com will automatically transcribe your voicemails and send them to you as email or text messages. This way, you can read the message instead of listening to the voice note or forward the transcription to other team members.

    With Phone.com, you also enjoy other powerful features. It is a complete virtual phone solution and offers call forwarding, call transfer, analytics, number porting, audio conferences, fax from phone, text messaging, and more.

    Pricing: The voicemail transcription feature is included in the Plus users or higher plan, and its prices start from $15.99 per user per month.

    Which is the Best Business Voicemail Transcription Service?

    In our expert opinion, the best business voicemail transcription service is Nextiva, and after careful research we chose to use it for our own business.

    Nextiva is user-friendly and offers lots of features to help you connect with your customers and team members from anywhere. You can easily receive voicemail transcriptions in your email, handle calls, conduct virtual meetings, create workflows, and more.

    Plus, Nextiva has desktop and mobile apps, so you are always connected on the go. It also easily integrates multiple communication channels into a single platform.

    If you’re looking for other solutions, then we recommend RingCentral and Ooma as alternatives to Nextiva for voicemail transcriptions.

    We hope this article helped you pick the best business voicemail transcription service. You may also want to see our comparison of the best email marketing services and best live chat software for small business.

    If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

    The post 7 Best Business Voicemail Transcription Services (Text and Email) first appeared on WPBeginner.