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Tag: wordpress email

  • How to Properly Configure Your WordPress Email Settings

    Are you wondering how to configure your WordPress email settings?

    The default WordPress email settings are not always reliable and can lead to many sending errors and email delivery problems. This means that you and your customers may not receive emails sent from your WordPress website.

    In this article, we will show you how to properly configure your WordPress email settings.

    Properly configure your WordPress email settings

    Why Do WordPress Email Settings Not Work Properly?

    The default email settings on your WordPress website use the PHP mail () function to send emails about form submissions, account activation, and more.

    However, your website may experience email delivery problems if your hosting provider’s mail server is not properly configured. Plus, many popular email services like Gmail can flag these messages as spam.

    This means that when an email is sent from your website to your user, it may end up in the spam folder of their email account, or it may never reach their inbox at all.

    Luckily, you can get past this problem by properly configuring your WordPress email settings. To do this, you will need to use an SMTP service or plugin.

    What Is SMTP, And How Can It Fix Email Settings in WordPress?

    SMTP (Simple Mail Transfer Protocol) is a standard protocol for mail transmission. Unlike the PHP mail () function, SMTP uses proper authentication to send and receive email messages.

    By using an SMTP service on your website, you can get high deliverability rates, avoid the spam folder, and make sure that your emails reach the user’s inbox immediately.

    To properly configure your WordPress email settings, you will need to use a popular SMTP service provider like SendLayer, Brevo (formerly Sendinblue), or SMTP.com. These service providers are easy to use and allow you to safely send emails from your WordPress site.

    Once you have chosen a service provider, you will have to connect your WordPress website to your mail server.

    This is where the WP Mail SMTP plugin comes in.

    It is the best WordPress SMTP plugin on the market that allows you to send emails via SMTP. It comes with powerful features like email logs, email controls, priority support, and more.

    The premium version of the plugin can even integrate with popular SMTP service providers like SendLayer and Brevo and any WordPress hosting company that offers email accounts.

    Having said that, let’s see how to properly configure your WordPress email settings.

    How to Properly Configure Your WordPress Email Settings

    It is super easy to configure your WordPress email settings using the WP Mail SMTP plugin and an SMTP service provider.

    For this tutorial, we will be using SendLayer, which is the best SMTP service provider on the market.

    Step 1: Create an Account with SendLayer

    First, you need to visit the SendLayer website and click the ‘Get Started With SendLayer’ button.

    Click Get Started with SendLayer button

    This will take you to the Pricing page, where you can select a plan that suits your needs.

    However, if you don’t want to buy SendLayer yet, then you can click on the ‘Try our SendLayer free trial (send up to 200 emails)’ link at the bottom.

    Click on the link to start free SendLayer trial

    This will take you to the ‘Checkout’ page, where you will have to provide your email account, password, and payment details.

    Once your account sign-up has been created, just click the ‘Continue to Dashboard’ button.

    Click Continue to dashboard button

    Step 2: Add Your Domain For Authorization

    Next, you will need to authorize your domain name to allow email servers to recognize you as a verified sender.

    This means that the email sent from your account after authorization won’t end up in the spam folder of your users.

    To do this, click the ‘Add Domain’ button in the top right corner of the screen.

    Click Add Domain button

    This will open up a new page on your screen where you need to type your website domain name into the field.

    Once you’ve done that, just click the ‘Add Domain’ button.

    Add your domain name to connect it with SendLayer

    SendLayer will now automatically generate five types of DNS records for your domain.

    Now, you have to copy and paste these records into your website’s DNS settings one by one.

    To find these DNS settings, you must go to the WordPress hosting account dashboard for your website. The exact location of the DNS settings will depend on your hosting provider, but SendLayer provides some documentation to help you out.

    Add DNS records

    Upon adding all of the DNS records in your hosting dashboard, simply check the ‘I have added these DNS records and am ready to proceed’ box at the bottom of the SendLayer page.

    After that, click the ‘Verify DNS Records’ button to continue.

    Click the Verify DNS Records button

    Keep in mind that it can take up to 48 hours for the DNS record changes to take effect.

    To check your domain authorization status, head over to your SendLayer dashboard and click the ‘Settings’ tab in the left column.

    Once you are on the Settings page, switch to the ‘DNS Records & Settings’ tab from the top.

    If your DNS settings have been verified, you will now see a green symbol in the Status column for each type of DNS record.

    Check DNS records status

    Step 3: Copy the SendLayer API Key

    Now that you have authorized your domain name, it’s time for you to copy the API key for your SendLayer account. This API key will allow you to connect the SMTP service with your WordPress website.

    To do this, click on the ‘Settings’ tab in the left column of your SendLayer dashboard. Next, switch to the ‘API Keys’ tab from the top of the page.

    Once you are there, click the ‘Show API Key’ link and then copy the key into your clipboard.

    Copy the SendLayer API key

    Step 4: Set Up the WP Mail SMTP Plugin on Your WordPress Website

    Once you have created a SendLayer account and copied the API key, head over to your WordPress website’s dashboard.

    Next, you need to install and activate the WP Mail SMTP plugin. For detailed instructions, you may want to see our beginner’s guide on how to install a WordPress plugin.

    Note: Keep in mind that you will need the pro version of the WP Mail SMTP plugin to connect it with your SendLayer account.

    Upon activation, you need to head over to the WP Mail SMTP » Settings page from the WordPress admin sidebar.

    Once you are there, add the license key for your plugin next to the ‘License Key’ option. You can find this information on your account page on the WP Mail SMTP website.

    Type your WP Mail SMTP license key into the field

    After that, scroll down to the ‘From Email’ section and add the admin email that you want to use to send emails to your users.

    If you want the From Email to be the same across your entire site, then simply check the ‘Force From Email’ box.

    After that, type the name that you want to use to send emails next to the ‘From Name’ field.

    For example, if you have an online store, then you can use your store’s name in this field. This way, users will immediately know who is sending them a message.

    For detailed instructions, you may want to see our tutorial on how to set up WP Mail SMTP with any host.

    Add from email and from name into the fields

    After that, scroll down to the ‘Mailer’ section and choose the SMTP service that you want to connect with your WordPress site.

    For this tutorial, we will be choosing the ‘SendLayer’ option.

    Choose SendLayer as the mailer

    Once you do that, a new ‘SendLayer’ tab will open up on the screen.

    Here, you have to paste the API key that you copied earlier from the SendLayer dashboard. If you were unable to copy the key before, then you can just click the ‘Get API Key’ link to be directed back to your SendLayer account.

    Add the SendLayer API key

    Once you are done, simply click the ‘Save Settings’ button to store your changes.

    You have now successfully connected WP Mail SMTP with SendLayer.

    Step 5: Send a Test Email

    To check if your SMTP service provider and the plugin are working properly, you can easily send a test email.

    To do this, switch to the ‘Email Test’ tab from the top of the WP Mail SMTP settings page.

    Once you are there, simply add an email account that you have access to in the ‘Send To’ field. After that, go ahead and click the ‘Send Email’ button.

    Send test email

    Once the email has been sent, you will see a success message on your screen.

    Next, check the inbox for that email address where you will see the test email that you just sent.

    Test email preview

    WP Mail SMTP and SendLayer will now eliminate your email deliverability problems by making sure that your emails are sent to your users’ inboxes and don’t end up in the spam folder.

    Next Steps: How to Grow Your Email List

    Now that you have properly configured your WordPress email settings, it’s time for you to start growing your email list.

    Building an email list is extremely important as email marketing is a cost-effective way to bring back your customers and increase conversions.

    To do this, you can create popups using OptinMonster that will be displayed on your website as targeted email signup forms.

    Similarly, you can also build a lead magnet page, create an email newsletter, or offer content upgrades. For more detailed tips, you may want to see our beginner’s guide on tested and easy ways to build your email list.

    You can also host giveaway contests using RafflePress which is the best giveaway plugin on the market.

    This way, users that are interested will have to sign up on your website to enter the giveaway which will help build your email list. For details, you may want to see our tutorial on how to run a successful giveaway/contest in WordPress.

    We hope this article helped you learn how to properly configure your WordPress email settings. You may also want to see our tutorial on how to use a free SMTP server to send WordPress emails and our expert picks for the best email marketing services for small businesses.

    If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

    The post How to Properly Configure Your WordPress Email Settings first appeared on WPBeginner.

  • How to Change Sender Name in Outgoing WordPress Email

    Do you want to change the default sender name and email address for outgoing WordPress emails?

    By default, WordPress uses ‘WordPress’ as the sender name for all outgoing WordPress notification emails. This doesn’t look very professional, and you may want to change that to your business name.

    In this article, we will show you how to easily change the default sender name and email address in outgoing WordPress emails.

    Changing sender name and email address in outgoing WordPress emails

    Why You Should Change the Default Sender Information in WordPress?

    WordPress sends several email notifications to the site administrator as well as other users on your website.

    This includes important email notifications such as forgot password emails, website error and recovery emails, new user registration, and more.

    By default, it uses ‘WordPress’ as the sender’s name and a non-existent email address (wordpress@yourdomain.com) as the sender’s email.

    Many spam filters block your WordPress emails, believing them to be junk. Sometimes it does not even make it to the spam folder, but is deleted immediately due to filters.

    For more on this topic, look at our guide on how to fix the WordPress not sending email issue.

    The outgoing email notifications are important, and you should use your own brand and email address. This increases the authenticity of your brand and increases name recognition among your users.

    For instance, if you run an online store, then you would want customers to get email notifications with your store name as the sender.

    See our guide on how to get a free business email address for your website in 5 minutes.

    Let’s see how to change the default sender name and email address in outgoing WordPress email notifications.

    Method 1. Changing Default Sender Name and Email using WP Mail SMTP

    This method is easier and recommended for all WordPress users.

    For this method, we’ll be using the WP Mail SMTP Pro plugin. It is the best WordPress SMTP plugin, used by over 3 million website owners.

    This plugin allows you to easily change the default sender name and email address for outgoing WordPress emails. It also helps you fix the WordPress email deliverability problem.

    The first thing you need to do is install and activate the WP Mail SMTP Pro plugin. For more details, see our step-by-step guide on how to install a WordPress plugin.

    Upon activation, you need to visit WP Mail SMTP » Settings to configure plugin settings. Under the Mail section, you can simply enter the email address and the name you want to use to send WordPress emails.

    Change sender name and email in WordPress using WP Mail SMTP

    Below, you can find the options to set up an SMTP server to send WordPress emails. By default, the plugin will use the PHP method provided by your WordPress hosting company which is less reliable.

    We recommend using any of the listed SMTP services to properly send WordPress emails for higher guaranteed deliverability.

    Select Mailer

    If you choose an SMTP service, then follow the on-screen instructions to connect the plugin with your SMTP service provider.

    Don’t forget to click on the ‘Save Settings’ button to save your changes.

    Test Your WordPress Emails

    WP Mail SMTP Pro also allows you to test your WordPress email settings. Simply go to the WP Mail SMTP » Tools page and switch to the ‘Email Test’ tab.

    Test WordPress emails using WP Mail SMTP

    From here, you just need to provide an email address that you can access and then click on the ‘Send Email’ button.

    The plugin will now send a test email to the address you provided. You can check your inbox to make sure that you can receive WordPress emails and that it has the correct sender name and sender email address.

    WP Mail SMTP works with all popular WordPress plugins like WooCommerce, WPForms, and more.

    For more detailed instructions, you may want to see our article on how to use SMTP to send WordPress emails.

    Method 2: Changing Default Sender Name and Email using WP Change Email Sender

    This method is only recommended if you don’t use an SMTP service or if the first method is not working.

    Using this method does not improve your WordPress email deliverability or make it easier to troubleshoot email issues. However, if your WordPress emails are working, then it will allow you to change the sender name and email address.

    First thing, install and activate the WP Change Email Sender plugin. For more details, see our step-by-step guide on how to install a WordPress plugin.

    Upon activation, you need to go to Settings » General in your WordPress admin area. There you’ll find the ‘Email Sender Name’ and ‘Sender Email Address’ fields.

    WP Change Email Sender

    You will need to enter the name and email address you want to be used for outgoing WordPress emails.

    Don’t forget to click on the ‘Save Changes’ button to store your settings.

    That’s all. Your WordPress notification emails will now show the name and email address you entered in the plugin settings.

    There is no method provided by the plugin to test your email settings. You can do that by performing actions that generate WordPress notification emails, like creating a new user, requesting a password reset, and more.

    Method 3: Changing Sender Name and Email Address using WPCode

    Another excellent way to change your sender name and email address are by adding a code snippet. And we recommend WPCode, the easiest and safest way to add code to WordPress.

    You usually need to add code to your functions.php file, but WPCode makes it simple and easy to add this code snippet with just a few clicks.

    Not only that, but WPCode has many other snippets available to help customize your site. Plus, you can easily add your custom snippets.

    First, you need to install the free WPCode plugin. For more information, check out our step-by-step guide on how to install a WordPress plugin.

    Next, click on Code Snippets » Add Snippet to your WordPress admin dashboard. Simply type ‘sender’ into the search bar and press the ‘Use snippet’ button under ‘Change Outgoing Email Sender’.

    WPCode Use Snippet

    Then you’ll be taken to the Edit Snippet page.

    Here you need to update the sender’s email and name in the code snippet.

    WPCode Edit snippet

    And then, switch the toggle to ‘Active’ and click on the ‘Update’ button.

    One of the benefits of using WPCode is that it comes with a library filled with pre-made snippets. There’s a good chance you can find some to replace other plugins on your site, such as disabling automatic updates, allowing SVG files to be uploaded, or even using the Classic editor instead of the default block editor.

    You don’t have to use the library, either. You can also add any other code you ever need by selecting ‘Add Your Custom Code (New Snippet)’ button instead of searching the library.

    Add New Custom Snippet

    Then, all you have to do is just paste your own code in and decide where it should run on your site.

    For example, you can copy and paste this snippet below into the WPCode’s custom code snippet and customize it to change the sender name and email.

    // Please edit the address and name below.
// Change the From address.
add_filter( 'wp_mail_from', function ( $original_email_address ) {
	return 'tim.smith@example.com';
} );

// Change the From name.
add_filter( 'wp_mail_from_name', function ( $original_email_from ) {
	return 'Tim Smith';
} );

    We hope this article helped you learn how to change the sender’s name and email address in outgoing WordPress emails. You may also want to see our guide on the best bulk email marketing services to bulk send emails to all your users and our comparison of the best WordPress page builder plugins to customize your site without any code.

    If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

    The post How to Change Sender Name in Outgoing WordPress Email first appeared on WPBeginner.